Acorn by Synergie is seeking an enthusiastic and proactive Administrative Assistant for our client who is a leading specialist in industrial and commercial construction, fit-out and refurbishment based in Barnstaple.

Scope of the Role

To carry out all administrative duties to the highest standards ensuring the smooth running of the office and organisation.

Job Duties:

• Carrying out Supplier & Contractor Monitoring, and ensuring all supplier documentation is kept up to date and relevant on specific systems
• Collating and inputting various data to meet requirements
• Organise and store paperwork, documents and computer-based information
• Create and maintain filing and other office systems
• Assisting with set up of construction sites welfare and equipment
• Assist with asset management
• Ordering and maintaining stock of consumables, stationery, PPE etc.
• Attend and minute various meetings
• Assist with booking accommodation and travel arrangements
• Archiving
• General housekeeping and hospitality
• Supporting and dealing with requests from the team, clients and suppliers
• Assist with personnel vetting applications and the booking in of deliveries and vehicles for specific projects
• Obtaining quotations from Suppliers and raising Purchase Orders
• Dealing with both internal and external customers by means of telephone and email, as well as face to face with visitors, in a professional manner

Person Specification:

• Strong organisational skills
• Attention to detail
• The ability to plan your own work, use your initiative and meet deadlines
• Oral and written communication skills
• Discretion for confidentiality
• Ability to work within a team or alone
• Driving Licence (or own means of transport to work)
• Microsoft Office skills (Word, PowerPoint, Excel etc.)
• Ability to become familiar and competent with bespoke software
• Qualification in administration is desirable but not essential

Please call the team on 01271 343222 for more information or apply online today!

Acorn by Synergie acts as an employment agency for permanent recruitment.